Condo Management Services

Pivotal Property Management provides comprehensive management services for condominium corporations and ensures that your priorities are our priorities.

Some of the advantages your corporation will gain through a partnership with Pivotal Property Management include:

  • Inspection of the common property
  • Field calls and emails from owners and assist with any problems pertaining to the corporation, the common property, by-laws, and rules and regulations
  • Administer the corporation so that all tenants and owners conform to the by-laws and rules and regulations, as per the direction of the board
  • Provide input to the board relating to the minutes
  • Attendance of board meetings, as per agreement
  • Attendance of the regular Annual General Meeting of the corporation
  • Maintain a 24-hour emergency telephone service and handle emergencies, as per the agreement
  • Annual budget proposal with consideration of possible long-term expenses to the corporation
  • Maintaining accurate accounting for the corporation's accounts
  • Furnish monthly financial statements to the board for the preceding month
  • Preparing cheques on behalf of the corporation
  • Offer pre-authorized debit services under the corporation's name to owners for the payment of condominium fees
  • Prepare statements setting forth the amount of any contribution due and payable in respect of a unit
  • Provide accounting for interest on arrears of condominium fees and assessments
  • Assist in preparing capital reserve account recommendations for the board
  • Facilitate the purchase, in the name of the corporation, term deposits, treasury bills, and other securities from corporate funds, upon the instruction of the board
  • Payroll preparation and accounting of all the corporation's employees
  • Assist auditors in preparation of audited financial statements and tax returns
    • Securing contracts for maintenance work
    • Facilitate the acquisition and installation of equipment, supplies, and material needed for regular maintenance as required, upon direction of the board
    • Arrange for fire equipment inspection through accredited agencies
    • Preventative inspections by professionals when/if needed for common areas
    • Assist the corporation in the enforcement of the By-laws
    • Mailing delinquency notices and reporting or pursuing appropriate courses of action on arrears, as per the direction of the board
    • Obtain and analyze bids for insurance coverage as necessary and recommend changes and amendments
    • Prepare appropriate documents to notify Alberta Land Titles office of board member changes
    • Organize and prepare the Annual General Meeting which includes the compilation and preparation of notices, previous minutes, financials/year-end audit, proxies, ballots, agendas, and owner list
    • Prepare and mail assessment notices to owners
    • Maintain for The Corporation a complete set of files including the by-laws, plans and specifications, insurance policies, correspondence, invoices, and all other relevant documents received


    Pivotal Property Management
    705, 9707 110 Street NW
    Edmonton, AB T5K 2L9

    Phone: 780.701.4300
    Fax: 780.455.5288

    Office Hours
    Monday to Thursday: 8:00AM - 4:30PM
    Friday: 8:00AM - 2:00PM
    Weekends & All Holidays: Closed