Services

Condominium Corporation Management

Pivotal Property Management provides comprehensive management services for Condominium Corporations and ensures that your priorities are our priorities.

Some of the advantages your Corporation will gain through a partnership with Pivotal Property Management include:

  1. 1
    Availability
    • Field concerns and questions from Owners and assist with those pertaining to The Corporation, the common property, By-laws, rules and regulations
    • Administer The Corporation so that all tenants, occupiers and Owners conform to the By-laws and Rules and Regulations, as per the direction of the Board
    • Provide input to the Board relative to the minutes for recording, preparation and distribution of Annual General Meetings, Board of Directors Meetings and extraordinary or special meetings
    • Attendance of monthly meetings of the Board
    • Attendance of the regular Annual General Meeting of The Corporation
    • Maintain a 24 hour emergency telephone service and deal with emergencies as per the Agreement
  2. 2
    Finance & Accounting
    • Annual Budget proposal with consideration of possible long term expenses to the Board
    • Maintaining accurate accounting for all of The Corporation’s accounts
    • Furnish monthly financial statements to the Board
    • Preparing checks on behalf of The Corporation
    • Offer pre-authorized debit services under The Corporation’s name to owners for the payment of condominium fees
    • Prepare statements setting forth the amount of any contribution due and payable in respect of a unit
    • Provide accounting for interest on arrears of condo fees and assessments
    • Mailing delinquency notices, reporting and pursuing appropriate courses of action on arrears, as per the direction of the Board
    • Assist in preparing Capital Reserve account recommendations for the Board
    • Facilitate the procurement in the name of The Corporation, term deposits, treasury bills and other securities from corporate funds, upon the instruction of the Board
    • Payroll preparation and accounting of all The Corporation’s employees
    • Prepare and mail assessment notices
    • Assist auditors in preparation of audited financial statements and tax returns
  3. 3
    Maintenance and Repairs
    • Securing contracts for maintenance & repair work
    • Monitoring of all contract work to ensure completion and due diligence of contractors
    • Facilitate the acquisition and installation of equipment, supplies and material needed for regular maintenance as required, upon direction of the Board
    • Frequent inspection of the Common Area by The Manager
    • Arrange for fire equipment inspection through accredited agencies
    • Preventative inspections by professionals when/if needed for common areas
  4. 4
    Legal
    • Complete disclosure of provincial legislation that is known and may affect The Corporation
    • Assist The Corporation in the enforcement of the By-laws
    • Obtain and analyze bids for insurance coverage as necessary and recommend changes and amendments
    • Prepare appropriate documents to notify the Alberta Land Titles office of Board member changes
  5. 5
    Administration
    • Organize and prepare the Annual General Meeting which includes the compilation and preparation of notices, previous minutes, financials/year-end audit, proxies, ballots, agendas and Owner list
    • Maintain for The Corporation a complete set of files including the By-laws, plans and specifications, insurance policies, correspondence and invoices and all relevant documents as provided

Residential/Commercial Purchase, Sale, or Lease

For residential and commercial purchase, sale, or lease, please visit www.edmontonhouses.net.