EDMONTON & CALGARY
CONDO MANAGEMENT SERVICES

Pivotal Property Management is committed to providing comprehensive management services for all types of condo corporations in Edmonton and Calgary. We work together with your condo board to ensure that your priorities are our priorities.

AVAILABILITY & EXPERT CONDO SUPPORT

All corporations and boards are unique and they should be treated as such. This is why we create tailored management solutions specific to every client. Our team of condo experts combined with state-of-the-art technology, custom-built systems, processes, and checklists, we ensure an efficient and stress-free condo management experience; saving you both time and money.

  • Inspection of the common property

  • Field calls and emails from owners and assist with any problems pertaining to the corporation, the common property, by-laws, and rules and regulations

  • Administer the corporation so that all tenants and owners conform to the by-laws and rules and regulations, as per the direction of the board

  • Provide input to the board relating to the minutes

  • Attendance of board meetings, as per agreement

  • Attendance of the regular Annual General Meeting of the corporation

  • Maintain a 24-hour emergency telephone service and handle emergencies, as per the agreement

FINANCE & ACCOUNTING

Achieving sustainable financial health is critical for the success of all condo corporations. Through meticulous accounting, specialized financial statements, detailed budgets, and comprehensive reporting, we help you make sound financial decisions that improve condo values, optimize common expense fees, and maintain a healthy reserve fund.

  • Annual budget proposal with consideration of possible long-term expenses to the corporation

  • Maintaining accurate accounting for the corporation’s accounts

  • Furnish monthly financial statements to the board for the preceding month

  • Preparing cheques on behalf of the corporation

  • Offer pre-authorized debit services under the corporation’s name to owners for the payment of condominium fees

  • Prepare statements setting forth the amount of any contribution due and payable in respect of a unit

  • Provide accounting for interest on arrears of condominium fees and assessments

  • Assist in preparing capital reserve account recommendations for the board

  • Facilitate the purchase, in the name of the corporation, term deposits, treasury bills, and other securities from corporate funds, upon the instruction of the board

  • Payroll preparation and accounting of all the corporation’s employees

  • Assist auditors in the preparation of audited financial statements and tax returns

CONDO MAINTENANCE & REPAIRS

We pride ourselves on taking a preventative approach to maintenance. Our specialized assessments allow us to identify issues and propose timely solutions. For ongoing maintenance or special projects and repairs, we help facilitate all aspects of the work. With our comprehensive list of trusted and reliable contractors, you can be guaranteed that work is completed appropriately; on time, and on budget.

  • Securing contracts for maintenance work

  • Facilitate the acquisition and installation of equipment, supplies, and material needed for regular maintenance as required, upon direction of the board

  • Arrange for fire equipment inspection through accredited agencies

  • Preventative inspections by professionals when/if needed for common areas

LEGAL & CONDO BY-LAW ENFORCEMENT

Ensuring tenants and owners comply with the policies set out by the board is key to all condo corporations. Pivotal takes a unique approach by effectively communicating and educating owners and tenants on corporation by-laws and regulations. For any violations, Pivotal provides expert by-law enforcement with prompt action taken when required, as per the direction of the board.

  • Assist the corporation in the enforcement of the By-laws

  • Mailing delinquency notices and reporting or pursuing appropriate courses of action on arrears, as per the direction of the board

  • Obtain and analyze bids for insurance coverage as necessary and recommend changes and amendments

  • Prepare appropriate documents to notify Alberta Land Titles office of board member changes

condo ADMINISTRATION

Pivotal Property Management’s experienced team of condo management professionals provide hands-on service that is proactive and responsive. With custom systems and checklists tailored specifically to your needs, you can be sure that your condo corporation is running efficiently and problem-free.

  • Organize and prepare the Annual General Meeting which includes the compilation and preparation of notices, previous minutes, financials/year-end audit, proxies, ballots, agendas, and owner list

  • Prepare and mail assessment notices to owners

  • Arrange for fire equipment inspection through accredited agencies

READY TO PARTNER WITH PIVOTAL PROPERTY MANAGEMENT?

REQUEST YOUR FREE PROPOSAL

Pivotal Property Management provides comprehensive management services for condominium corporations and ensures that your priorities are our priorities.

Some of the advantages your corporation will gain through a partnership with Pivotal Property Management include:

Availability

  • Inspection of the common property
  • Field calls and emails from owners and assist with any problems pertaining to the corporation, the common property, by-laws, and rules and regulations
  • Administer the corporation so that all tenants and owners conform to the by-laws and rules and regulations, as per the direction of the board
  • Provide input to the board relating to the minutes
  • Attendance of board meetings, as per agreement
  • Attendance of the regular Annual General Meeting of the corporation
  • Maintain a 24-hour emergency telephone service and handle emergencies, as per the agreement

Finance & Accounting

  • Annual budget proposal with consideration of possible long-term expenses to the corporation
  • Maintaining accurate accounting for the corporation’s accounts
  • Furnish monthly financial statements to the board for the preceding month
  • Preparing cheques on behalf of the corporation
  • Offer pre-authorized debit services under the corporation’s name to owners for the payment of condominium fees
  • Prepare statements setting forth the amount of any contribution due and payable in respect of a unit
  • Provide accounting for interest on arrears of condominium fees and assessments
  • Assist in preparing capital reserve account recommendations for the board
  • Facilitate the purchase, in the name of the corporation, term deposits, treasury bills, and other securities from corporate funds, upon the instruction of the board
  • Payroll preparation and accounting of all the corporation’s employees
  • Assist auditors in preparation of audited financial statements and tax returns

Maintenance & Repairs

  • Securing contracts for maintenance work
  • Facilitate the acquisition and installation of equipment, supplies, and material needed for regular maintenance as required, upon direction of the board
  • Arrange for fire equipment inspection through accredited agencies
  • Preventative inspections by professionals when/if needed for common areas

Legal

  • Assist the corporation in the enforcement of the By-laws
  • Mailing delinquency notices and reporting or pursuing appropriate courses of action on arrears, as per the direction of the board
  • Obtain and analyze bids for insurance coverage as necessary and recommend changes and amendments
  • Prepare appropriate documents to notify Alberta Land Titles office of board member changes

Administration

  • Organize and prepare the Annual General Meeting which includes the compilation and preparation of notices, previous minutes, financials/year-end audit, proxies, ballots, agendas, and owner list
  • Prepare and mail assessment notices to owners
  • Maintain for The Corporation a complete set of files including the by-laws, plans and specifications, insurance policies, correspondence, invoices, and all other relevant documents received